POLICIES

We are an organisation who welcome all. Here are our policies.

Equality

We fully committed to the concept of equality and will conduct all our activities to ensure that there is no discrimination on the grounds of sex, race, age, disability, gender identity, sexual orientation, religion, colour or national origin. We will not tolerate any discriminatory behaviour or victimisation or harassment to anyone in our meetings, or  towards us, or any of our organisers.

We will not tolerate bullying or belittling.

Safeguarding vulnerable adults or children

Safeguarding Policy 2022

The People’s Museum Somers Town welcomes visitors of all ages and abilities. As an organisation, we will focus on promoting positive experiences, engaging with the local community, its history and heritage. We will ensure this happens in a safe and supportive environment. We will give equal priority to keeping all children, young people, and adults safe regardless of their age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation.

We will make sure that those who work or are connected to us, whether it be children and visitors, volunteers and staff, students, and trustees experience a safe, welcoming and inclusive environment.

The Purpose of this Safeguarding Policy is:

  • To promote a welcoming and positive experience for all visitors.
  • To ensure our physical and virtual spaces are safe and secure. 
  • To ensure we use safe recruitment processes. 
  • To ensure that all staff and volunteers understand and be able to recognise potential signs of abuse.
  • To ensure staff are trained and aware of our safeguarding procedures and know what to do if they are concerned.
  • To ensure that staff and volunteers are quick to respond to any concerns and notify the relevant bodies (Camden Council safeguarding team).
  • To ensure that children, young people, vulnerable adults and their families who come into contact with us know about our safeguarding and child protection policies and what to do if they have a concern.
  • Our Safeguarding policy and procedures will be extended to any hall or space hired. We will also make sure that any hall or space hired is compatible with our policies. 
  • To ensure that our Safeguarding policy is compatible with The People’s Museum Somers Town other policies.

More detailed guidance and contact details are set out in Appendix A.

The People’s Museum Somers Town reserves the right to amend policies and procedures without prior notice to reflect changes in legislation or significant changes in operational strategy. The Safeguarding policy will be reviewed annually.

Legal Framework

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. A summary of the key legislation and guidance is available from NSPCC Safeguarding; Safeguarding and protecting people for charities and trustees June 2022 and Working Together to Safeguard Children December 2020.

Appendix A

Safeguarding Lead:

Mercedez Mendy

Peoples Museum Somers Town

Address: 52 Phoenix Road NW1 1ES

Email: info@aspaceforus.club

Twitter: @historytown

Instagram: aspaceforusnow

Website: www.aspaceforusclub.com

Camden Safeguarding Children’s Partnership:

Address: 5 Pancras Square, London, N1C 4AG

Telephone Number: 02079743317 

Email: CSCP@camden.gov.uk

Website: www.CSCP.org.uk

Camden Safeguarding:

Address: 5 Pancras Square, London, N1C 4AG

Telephone Number: 0207 974 3317 (9am to 5pm) or 0207 974 4444 (option 1) – outside office hours, weekends or bank holidays) 

Email: LBCMASHadmin@camden.gov.uk

Website: www.camden.gov.uk/safeguarding-adults-and-children

NSPCC:

Telephone Number: 0808 800 5000 the voice Helpline operates between the hours of 8am and 10pm Monday to Friday and 9am and 6pm at the weekends.

Email: help@nspcc.org.uk You can get in contact with the NSPCC via email outside of the hours mentioned above. 

Website: www.nspcc.org.uk/keeping-children-safe/our-services/nspcc-helpline/

If you think a child is at immediate risk please call 999.

Privacy Policy

Somers Town Space CIC runs the Somers Town History Club (STHC)  and we are committed to protecting your personal information. Our Privacy Policy gives you detailed information on when and why we collect your personal information, how we use it and how we keep it secure.

Who we are and what we do

Somers Town Space CIC is a social and community voluntary organisation promoting and sharing Somers Town history. Our website is www.aspaceforus.club.

Somers Town Space CIC may collect personal data when a new member subscribes to the site, or is added to the Mailing list at an event. This may include the member’s name, address, phone number and email address. If during membership a member tells us of any changes, we will hold the new details in place of the old ones. We hold members’ personal data for the following purposes:

• to inform members about campaigns and other activities, events and matters of interest; and

• to be able to check that our records are up to date

  • to book onto events we hold via Eventbrite
  • to send survey and collect data via surveys

We do not share information with other members (other than the Chair and Secretary), other charities or businesses, except that email addresses are processed by Mailchimp,  zoom, or Eventbrite or SurveyMonkey solely for the purposes described above.

Access to your personal information

You can request to see, amend, or delete the personal data that Somers Town Space CIC holds about you. You can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails, by emailing us historyclub@aspaceforus.club

If you ask us to delete your personal data, we will not be able to provide you with the benefits of membership.

How we protect your information

Somers Town Space CIC takes care to protect your information. All personal information stored by us is kept on servers in a secure environment. It is kept in a cloud based, password protected system to which only the Chair and Secretary have access.

MailChimp. We use a third-party provider, MailChimp, to deliver our group emails. For more information, please see their website: https://mailchimp.com/legal/privacy/.

How long will we hold your personal information?

If you ask us to delete your details, we will remove you from the membership list and will not contact you in the future. We keep keep records of the names and addresses of former members for historical purposes, unless you have asked us to delete those details.

Data Protection Register

There is no requirement for Somers Town Space CIC to be included in the ICO Data Protection Register.

Changes to this Privacy Policy We may update this Privacy Policy from time to time. The date of the most recent revisions will appear on our website www.aspaceforus.club

Updated July 2020

Meetings
These will be held in a number of locations, such as the Basil Jellicoe Hall managed by Origin Housing or Living Centre, and facilitated by the steering group.
When in the Hall we will comply with the Health and Safety policy of the facility.
Members of the steering group will familiarise themselves with this policy.
At least 2 people attending a meeting will be designated to act as stewards and will have familiarised themselves with how to evacuate the building.
We do not have a First Aider but will actively seek to recruit.

Where taking part in Zoom or other online meetings, we will tell people if these are to be recorded and ask for content.

Tours and walks
At present these will be lead by qualified guides from Camden Tour guides or those from similar organisations with appropriate skills and cover.
It is an aspiration that local people will be able to lead walks after practical guidance and with appropriate cover.

Equal Opportunities
The Equal Opportunities policy of the hiring policy for the hall used will be adhered to.
Sharing of stories
Sharing stories is an integral part of the groups’ reason for being. We are an open organisation; however, we acknowledge we will need to work to some guidelines to ensure fair participation.
Those who wish to share their stories will be guided in the following:
Only to share stories that they are happy to be made public.
Be open to another view of a story/ memory and all parties to accept that memory is a fallible concept.
The facilitator of the meeting will guide discussion back to these concepts should the Equal Opportunities clause be compromised and or the content be causing disagreement.

Photography/recording/social media
Photography for sponsors/ funders
Reports for sponsors will mean occasionally photographs will need to be taken.  In this situation consent will be obtained including information on how these photographs are to be used.
Permission will be sought from Origin Housing or Heritage Lottery guidelines to safely store consent forms for the appropriate length of time.
Participants will be advised that our meetings and activities are not occasions for private photography /recording /filming for personal use or use on social media. Any such recording in whatever form will not be tolerated (unless specific permission is obtained).

Filming for projects sensitive to Somers Town Stories outcomes
It is anticipated that individuals and groups will approach the group to record and document the stories and memories that are expressed. The Treatment for these projects will be discussed at the start of an event when such groups are present and they will be responsible for obtaining consent.
Individuals are free to participate in filming/photographs away from the Somers Town Stories activities but can seek guidance from the steering group.

Consent

A notice will be attached to any public situation or venue if recording of any kind is taking place and all reasonable steps will be taken to inform participants. Consent forms will be used where possible.  Available on request.

Somers Town History Club
Somers Town Space Community Interest Company

Updated August 2021

diana@aspaceforus.club