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Policies

Here are our policies.

Privacy Policy

The Somers Town History Club (STHC)  is committed to protecting your personal information. Our Privacy Policy gives you detailed information on when and why we collect your personal information, how we use it and how we keep it secure.

Who we are and what we do

STHC is a social and community voluntary organisation promoting and sharing Somers Town history. Our website is www.aspaceforus.club.

STHC collects personal data when a new member subscribes to the site, or is added to the Mailing list at an event. This may include the member’s name, address, phone number and email address. If during membership a member tells us of any changes, we will hold the new details in place of the old ones. We hold members’ personal data for the following purposes:

• to inform members about campaigns and other activities, events and matters of interest; and

• to be able to check that our records are up to date.

We do not share information with other members (other than the Chair and Secretary), other charities or businesses, except that email addresses are processed by TinyLetter solely for the purposes described below.

Access to your personal information

You can request to see, amend, or delete the personal data that STHC holds about you. You can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails, by emailing us historyclub@aspaceforus.club

If you ask us to delete your personal data, we will not be able to provide you with the benefits of membership.

How we protect your information

STHC takes care to protect your information. All personal information stored by us is kept on servers in a secure environment. It is kept in a cloud based, password protected system to which only the Chair and Secretary have access.

MailChimp. We use a third-party provider, MailChimp, to deliver our group emails. For more information, please see their website: https://mailchimp.com/legal/privacy/.

How long will we hold your personal information?

If you ask us to delete your details, we will remove you from the membership list and will not contact you in the future. We keep keep records of the names and addresses of former members for historical purposes, unless you have asked us to delete those details.

Data Protection Register

There is no requirement for STHC to be included in the ICO Data Protection Register.

Changes to this Privacy Policy We may update this Privacy Policy from time to time. The date of the most recent revisions will appear on our website www.aspaceforus.club

Updated December 2018

Meetings
These will be held in a number of locations such as the Basil Jellicoe Hall managed by Origin Housing and facilitated by the steering group.
When in the Hall we will comply with the Health and Safety policy of the facility.
Members of the steering group will familiarise themselves with this policy.
At least 2 people attending a meeting will be designated to act as stewards and will have familiarised themselves with how to evacuate the building.
We do not have a First Aider but will actively seek to recruit.

Tours and walks
At present these will be lead by qualified guides from Camden Tour guides or those from similar organisations with appropriate skills and cover.
It is an aspiration that local people will be able to lead walks after practical guidance and with appropriate cover.

Equal Opportunities
The Equal Opportunities policy of the hiring policy for the hall used will be adhered to.
Sharing of stories
Sharing stories is an integral part of the groups’ reason for being. We are an open organisation however acknowledge we will need to work to some guidelines to ensure fair participation.
Those who wish to share their stories will be guided in the following:
Only to share stories that they are happy to be made public.
Be open to another view of a story/ memory and all parties to accept that memory is a fallible concept.
The facilitator of the meeting will guide discussion back to these concepts should the Equal Opportunities clause be compromised and or the content be causing disagreement.

Safeguarding
The Safeguarding policy for hiring of Hall will be adhered to noting that policies of this nature are relevant to Children and vulnerable adults.
Due to the nature of the meetings, it is not anticipated that unaccompanied children will attend. Publicity for activities aimed at all ages will state clearly children are to be accompanied and supervised by a responsible adult.

Photography/recording/social media
Photography for sponsors
Reports for sponsors will mean occasionally photographs will need to be taken.  In this situation consent will be obtained including information on how these photographs are to be used.
Permission will be sought from Origin Housing or Heritage Lottery guidelines to safely store consent forms for the appropriate length of time.
Participants will be advised that our meetings and activities are not occasions for private photography /recording /filming for personal use or use on social media. Any such recording in whatever form will not be tolerated (unless specific permission is obtained).

Filming for projects sensitive to Somers Town Stories outcomes
It is anticipated that individuals and groups will approach the group to record and document the stories and memories that are expressed. The Treatment for these projects will be discussed at the start of an event when such groups are present and they will be responsible for obtaining consent.
Individuals are free to participate in filming/photographs away from the Somers Town Stories activities but can seek guidance from the steering group.

Somers Town History Club
February 2016

historyclub@aspaceforus.club